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Posted: 27-May-23
Location: Ann Arbor, Michigan
Salary: Open
Internal Number: 234651
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Orthopaedic Surgery is seeking an Administrative Specialist Associate Healthcare to provide comprehensive administrative and project management support for the Orthopaedic Research Laboratories (ORL), applying significant knowledge of the principles, concepts and methods of ordering, event planning, calendar scheduling, faculty academic support, PCard reconciliation, and communication.
Support for research operations, including, but not limited to:
? Order lab supplies for ORL and act as the point of contact for related inquiries
? Coordinate the dosimetry badge program with faculty and staff
? Provide support to an NIH-funded P30 center, such as annual progress reports, poster competitions, internal Pilot & Feasibility grants, etc.
? Ensure department compliance with all hybrid and remote working arrangements including the oversight for the annual renewal of remote work agreements and subsequent uploads in MPathways
Support for faculty, including, but not limited to:
? Manage calendar for a group of ten faculty
? Maintain Elements CV
? Assist with travel planning and expense reimbursements
? Plan and coordinate large events, including ORS/ASBMR annual alumni dinners and annual P30 Musculoskeletal Health Research Symposium
? Create itineraries for visiting scholars as needed
? Assist with writing/editing manuscripts, presentations, biosketches, etc. as needed
General support:
? Manage office supplies, mail, email lists, etc.
? Lead the orthopaedic research newsletters for regular publication and dissemination
? Provide updates for the department, ORL and lab-specific websites as needed
? Contribute to a positive and inclusive work community by building trusting partnerships with faculty, staff and trainees, and working with a sense of ownership for outcomes
? Exhibit a commitment to diversity, equity, and inclusion in daily work activities; continuously interact with respect, and professionalism in a manner where individuals feel their perspectives are welcome
? Consistently exhibit active listening skills, valued feedback, and a commitment to learning from the perspectives of others
? Act as a team player and work with other administrative staff collectively
? Bachelor's degree in Administration, Healthcare, Life Sciences, Business or similar field and three years professional experience
? At least 2 years of experience providing detailed administrative support and calendaring
? Demonstrated ability to exercise judgment and handle issues of a confidential or sensitive nature
? Excellent verbal and written communication skills
? Excellent organizational and multi-tasking skills including attention to detail, prioritization, and tracking
? Ability to be flexible and adapt to change in a positive manner
? Proficiency in information technology skills (including Microsoft Office suite, Google suite, and calendar management, with a proven record of effectively learning and utilizing new computer systems and software
? M-Pathways and/or M-Reports experience
? Knowledge of research operations in a laboratory setting
? Experience in supporting a large-scale center
? Knowledge of University policies and procedures
? Prior experience working with faculty and leadership in research environment
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
