Career Center

The Department of Orthopaedic Surgery is seeking an Administrative Associate 3. This position will serve as the Sports Medicine Fellowship Coordinator and provide administrative support to the Chief of Sports Medicine and Sports Medicine Fellowship Director. Our team is committed to offering the best Sports Medicine Fellowship in the nation and the ideal candidate will be excited to contribute to the unique features of our program that makes this a highly sought-after experience. To learn more about the department please visit us at: https://ortho.stanford.edu/

The successful candidate will demonstrate:

• Outstanding communication and relationship building skills.
• Strong attention to detail, and competence to manage multiple priorities and respond effectively with limited guidance.
• Drive to establish themselves as a leading contributor within the Department of Orthopaedic Surgery and Stanford Medicine.

Duties include:

• Act on behalf of the supervisor or faculty member in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office move and/or minor renovation projects.
  

* - Other duties may also be assigned.