We are seeking a Medical Training Program Administrator. The primary responsibilities of the Medical Training Program Administrator reporting to Orthopedic Surgery Human Resources and the Vice Chair of Education, include (1) oversees daily operation and administration of training programs including but not limited to Residency, Fellowship, Postdoctoral, Visiting Faculty, Observer, Trainee (2) ensures that training programs remain in compliance with ACGME, Residency/Fellowship Review Commission, other relevant regulating bodies, and JH Institutional guidelines (3) maintains training requirement and program accreditations by ACGME and Residency Review Committee (4) assists in the development and implementation of state of the art education activities for these programs and (5) oversees and processes credentialing for all clinical and research roles within the Department of Orthopaedic Surgery.
Specific Duties & Responsibilities
Manages administrative activity for large, complex clinical training program(s).
Oversees credentialing for all of the department's clinical and research roles, including Faculty.
Develops budgets, and ensures dollars are spent according to university guidelines.
Provides oversight of other staff with regard to their involvement with education programs.
Develops and directs applicant selection and interview processes.
Coordinates the review of applications and the selection of candidates to be interviewed.
Acts as information clearinghouse for applicants, and advises Faculty and staff partners in matters
Concerning special applicant issues.
In conjunction with the Vice Chair of Education, designs and develops processes to assure compliance with ACGME program policies, as well as compliance with Review Commissions and the JHU guidelines. This includes design, development, and implementation of reliable measurement tools and documentation systems to ensure program is in compliance.
Represents the program in administrative matters, including issues pertaining to space, facilities, technology, student information system, classroom support.
Prepares and/or oversees preparation of extensive files/statistics for accreditation purposes.
Develops and manages education program operational budgets. Work with trainees to educate them regarding financial responsibilities.
Oversees all special programs. May be involved in alumni programming for former trainees.
Primary contact with external network of schools, associations, organizations as required.
May provide academic advising to students and impact admission decisions
May work with Faculty on grant proposal development and management
Oversees daily operation and administration of the training programs; schedule, manage, and evaluate all clinical and research rotations and related educational activities for residents
Serve as the first line of contact to the Johns Hopkins training programs and coordinate training needs with the Fellowship program.
Facilitate and manage yearly resident recruitment - collaborate with Fellowship contacts, screen applications and personal statements; organize and develop orientation for new residents, students, and fellows – including registration for clinical access, payroll, and clinical course work; attend and participate in Program related meetings.
assist in program budget planning and financial management; electronically maintain all information and documents on the shared drive; monitor and maintain data programs (E-value, etc) for upgrades and enhancements; provide recommendations to the Vice Chair of Education and Department HR.
Assists with the design and development of educational curriculum for all four Johns Hopkins training programs; assist in the development of collaborative training with the Fellowship program; assist with the development and implementation of a systematic process to evaluate the quality of training and education; monitor and ensure compliance of residents and the training programs with ACGME and all other regulations and requirement; complete program survey and organize yearly program evaluation and supervisors' meeting.
Coordinates events relating to education programs for the Department.
Four years related administrative experience.
Additional education may substitute for required experience and additional experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Ability to establish and maintain excellent working relationships with faculty, management, support staff, students, trainees required.
Ability to establish and implement long term goals and objectives required.
Possesses great problem-solving and organizational skills to work on multiple projects simultaneously.
Detail orientation to function efficiently in an academic environment.
Ability to coordinate events for 250+
Demonstrates the ability to represent the program effectively and professionally.
High motivation and interest in program building and residency education.
Displays solid work and business ethic.
Maintains compliance knowledge and strong partnerships with internal and external partners including but not limited to: Office of the Registrar, Postdoctoral Affairs, Medical Staff Office, Human Resources, relevant credentialing boards.
Demonstrates skill of working within a budget and cost containment required.
Excellent written and verbal communication skills and adept and effective at various methods of online communication venues.
Classified Title: Medical Training Program Administrator Role/Level/Range: ACRP/03/MC Starting Salary Range: $46,560-64,100 Annually (Commensurate with experience) Employee group: Full Time Schedule: Monday-Friday 8am-4:30pm Exempt Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Ortho General Administration Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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