Career Center

Scheduled Hours

40

Position Summary

This position provides administrative support to faculty within the spine division, coordinate programs and schedules, and performs specialized duties with minimum supervision.

Department of Orthopedic Surgery Mission:

The mission of the Department of Orthopedic Surgery at Washington University School of Medicine is to have a national and international impact on orthopedics through excellence in clinical care, education, research and leadership. Our vision is to redefine excellence in the field of Orthopaedic Surgery and Rehabilitation. Our responsibility to our local, national and international communities has three parts: 1) serve our community through excellence in clinical orthopedic care; 2) provide outstanding musculoskeletal education and training in an inclusive and equitable environment; 3) transform the future of orthopedics through research discovery and innovation.

Department of Orthopedic Surgery Overview by the Number:

As a national leader in orthopedic care delivery, research and education, Washington Universityâ™s Department of Orthopaedic Surgery guides the way in advanced musculoskeletal treatment and technology, providing trusted care for patients of all ages. With over 80 clinical providers across nine St. Louis-area locations, expert bone, muscle and joint care is always within reach. WashU Orthopedics is also a top orthopedic research program, with 10 dedicated research faculty and seven physician scientists. By the numbers, the Department is home to over 500 employees, 11 orthopedic subspecialties, 71 clinical faculty, 10 research faculty, 40 surgical residents, 13 physiatry residents and 18 fellows. WashU Orthopedics is also proud to nationally rank #3 in NIH funding, #2 for residency training, #7 for pediatric orthopedics and #31 for adult orthopedics.

Job Description

Primary Duties and Responsibilities

• Manages physician calendars and clinical schedules, organizes meetings, and travel.
• Establishes and maintains departmental policies, procedures and objectives, including regulatory records for licenses, reports, and notifications as necessary.
• Administers/prepares reports, minutes, correspondences, lectures and administrative materials required for the direction of the department.
• Develops budget reports, implements financial monitors, cost transfers, and purchasing processing.
• Assists with visitors and customers questions and needs.
• Assists with general office duties within the Department of Orthopaedic Surgery, including sorting mail and distributing packages.
• Monitors the general maintenance of the building, notifies maintenance of problems, places work orders, and follows-up with housekeeping on the completion of tasks.
• Performs other duties as assigned.
   

Preferred Qualifications

• Effective verbal and written communication skills.
• Experience in grant preparations and manuscript submissions.
• Knowledge of computer applications and programs, including Word, Outlook, Excel, PowerPoint, Teams and Zoom.
• Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
• In-depth knowledge of office procedures.
• Accuracy and attention to detail.
• Good judgement and ability to work independently.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three years of relevant experience.

Grade

G08-H

Salary Range

$19.56 - $30.35 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions

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