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The Program Administrator is responsible for planning, implementing, and administering the day-to-day operations of the Surgery and Orthopaedic Departments. The Program Administrator provides administrative support to various programs within each department and oversees projects within the service lines by coordinating all operations for the assigned program or project to facilitate the effective management of programs / projects according to organizational standards. S/he is tasked with making independent decisions related to program administration and contributes to the strategic planning, design, development and implementation of program objectives, procedures, processes, and standards.
The Program Admin:
Supports management with planning, monitoring, and handling the program's fiscal budgets and financials. Resolves or advances issues as needed.
Supports the development and management of program/project budgets; maintains and tracks all supporting budget/financial files and documents. Interface with other departments, vendors, and applicable community parties as needed.
Coordinates and maintains applicable program/project schedules and agendas, which may include tracking deadlines, deliverables, and communicating with management and/or stakeholders.
Proposes, develops, coordinates, and organizes resources to meet program objectives and maintenance.
Partners and collaborates with leadership and key partners on proposed scope and/or process changes. Responsible for developing or recommending process and improvement measures, coordinating program activities and timelines, and determines if resources meet program objectives and needs.
Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project. Provides coordination of applicable logistics or information as directed by leadership.
Organizes and coordinates all featured events, outreach activities, meetings, and materials / collateral in the promotion and administration of the program / project. May actively represent the program and/or the organization.
Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties.
Supports training needs and implements any applicable education, training, on-boarding and/or mentorship. May include onboarding and/or precepting.
Responsible for creating reports for management in the evaluation of the program / project performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance.
Responsible for providing feedback to management and making recommendations regarding program/project operations and/or processes/procedures.
Researches, gathers, and summarizes data from various sources to evaluate program performance and/or program operations. Makes recommendations to management based on findings. May deliver information to program participants, partners, and/or cross functional teams.
Identifies growth opportunities and efficiencies that impact the program and/or departments success.
Maintains data system integrity and ensures quality assurance measures are followed based on departmental standard operating procedures. May provide ad hoc reporting to support recommendations observed through trend analysis for future planning and enhancements.
Monitors program to ensure appropriate governance and program compliance with internal policies and procedures as well as with local, state, and federal laws, accreditation, professional and regulatory agency standards, and licensure requirements. Assists and coordinates with management in areas of monitoring, communicating process or compliance changes, and implementing plans to update processes. May assist with, or take corrective actions, as needed.
Communicates with internal/external partners to maintain and further develop program growth, community outreach activities, and establishes relationships. Serves as the primary contact and resource for the program operations and administrative activities. Drafts documents including policies and procedures.
High School Diploma/GED required. Bachelors degree in business administration, healthcare, or related major preferred.
A minimum of 3 years' progressively responsible administrative or strategic support experience with program/project coordination experience required.
Why work here?
Beyond outstanding benefits, competitive salaries and health and dental insurance, we take pride in hiring the best, most passionate employees. Our staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.
Working Title: Program Administrator for Ortho and Surgery
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.