Provides the day-to-day administrative and technical support to the Projects and Cores of the Center for Musculoskeletal Research ('Center') in the Department of Orthopaedic Surgery to ensure a smoothly functioning office; Exercises independent judgement in the resolution of administrative problems and prioritizes workload; Provides administrative support functions, including clerical support to Center faculty and staff, including appointments, correspondence, manuscripts, grant proposals, and filing; Implementation of university and departmental policies and procedures; Maintenance of flow of oral, written, and electronic communication that include, but may not be limited to, maintenance of communication logs, Center website and social media, and meeting and seminar advertising; Purchase and tracking of office and laboratory supplies; Works closely with RMS to provide entry level professional sponsored funds management supporting the Center faculty on pre-award and post-award functions that include, but may not be limited to proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, and closeout.
Provides day-to-day administrative and technical support to Center Projects and Cores.
Responsible for answering the telephone and providing information to callers.
Serves as key administrative contact for Center research program and external organizations.
Works with Center faculty in previewing federal grants, contracts & awards.
Prepares & distribute agendas, meeting minutes & reminders for meetings as well as attend & tape record meetings to document discussions.
Compose agendas, documents, correspondence, and memos on behalf of the faculty. Transcribe and/or type manuscripts, technical documents, table, graphs/charts, correspondence and notes, format and compile information for grants, protocols, presentations, reports, manuscripts, etc.
Assists in grant preparation, including NIH grant applications or other funding grants. Reviews, prepares and collects required documents.
Serves as the administrative liaison between Center faculty and JHU Research Management Services (RMS) team.
Assists with pre- and post-award support responsibilities for all research grants/contracts, for Research division including those from NIH, NSF, DOD and NASA. Monitors compliance with regulations,
Manages research lab inventory and postdoc research support.
Monitors budget expenses for several research grants in cooperation with RMS.
Assists in the preparation of research manuscripts, technical documents, annual donor reports and journals. .
Collects and coordinates information related to Center P01 grant and related projects. Makes recommendations on info as collected.
Bachelor's degree in a related field required.
Some related experience required.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for one year of experience.Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, and Abilities:
Excellent oral and written communications skills
Knowledge of the Microsoft Office 365 and basic web publishing software
Proofs and edits documents.
Perform ad hoc research and fact-finding on a wide variety of administrative issues and items; know the formal and information institute goals, standards, policies and procedures. Create, maintain, & analyze electronic and paper record keeping systems including retrieval, retention, storage compilation, updating, and destruction of files; creating new systems or revising establish procedures as needed.
Understands HIPAA and other university and department specific policies relating to medical records, discussion and handling of study patient information. Customer service representative duties may include interacting with Center Faculty and Staff, Research Program Coordinators, Trainees, and Financial team.
Classified title: Research Program Coordinator
Working title: Research Program Coordinator
Role/Level/Range: ACRO 40/E/03/CD
Starting Salary Range: $16.26 - $22.35 (commensurate with experience)
Employee group: Fulltime
Employee Status: Non-Exempt
Schedule: Monday-Friday –8:30am-5:00pm 40hrs/Wk - Will likely be primarily remote at this time due to COVID-19. May require some on-site attendance per research needs, aligning with density requirements from JHU.
Location: SOM Campus – Baltimore, MD
Department name: 10003018-SOM Ortho Ross Labs – Orthopaedic Surgery
Personnel area (School): SOM – School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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