Responsible for more complex grants and/or broader scope and may lead/supervise one or more grant assistant/specialists. May also oversee Center grants.
PRIMARY DUTIES AND RESPONSIBILITIES:
Responsible for all grants and/or broader scope and provides guidance for purchasing position.
Serves as lead or may direct Grant Assistants or Grant. May train others in all pre and post award administrative functions.
Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents on line, as needed.
Identifies and collects potential grant applications/instructions for PIs.
Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.
Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for grant submissions and financial reports.
Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts.� Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distribute/ discuss with PIs and senior leadership.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Ensures that human and animal study protocols are associated with the applicable proposal or award.
Coordinates transfer of PI grant files into Wash U and to new institutions or new departments.
Closes grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current Biosketches, trainee information, human/animal protocol approvals, and other support).
Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Obtains signatures and forwards grant financial status reports to PI and senior leadership.
Updates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic and hard copy grant files.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
Works with PIs to provide fund management and make any necessary budgetary changes.
Identifies and assigns payroll to appropriate sources and enters directly into HRMS, with PI approval.
Processes the division’s payroll from hiring to terminating in HRMS. Processes new hires and I9s.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Division of Bone and Mineral Diseases. This position is for the Medical School Campus.
This position is full-time and works approximately 40 hours per week. Position hours are generally days from Monday to Friday.
The hiring range for this position is $51,293 - $66,685 annually.
The Division of Bone and Mineral Diseases at the Washington University School of Medicine is part of a dynamic multidisciplinary community of researchers dedicated to the study of local and systemic diseases affecting bone metabolism.� The Division recently moved to new space in the BJCIOH as part of a Center for Musculoskeletal Research.
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Internal Applicant Instruction:
This position is grade G11.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Equivalent of bachelor’s degree with five years of experience in accounting or a related field plus experience in grants administration or nine years of combined education and related experience.
Understanding of the University Financial Information System and accounting skills.
Ability to perform diverse duties requiring accuracy and attention to detail.
Ability to organize work, determine priorities, handle deviations from standards and be able to interact with numerous entities within and outside the School of Medicine in an appropriate manner.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.