Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Orthopaedic Surgery. This position is for the Medical School Campus.
This position is an integral part of the research division, supporting all aspects of purchasing needs for 10+ labs.� This position is the division’s initial point of contact for face to face and phone assistance for any business service. This position acts as a liaison between division staff, purchasing, vendors, University accounts payable and other departments, as needed. This position serves provides customer service to faculty, staff and students.
PRIMARY DUTIES AND RESPONSIBILITIES:
Places purchase orders for office and lab supplies, equipment and making price and specification comparisons.
Maintains receiving reports based on accounting policies.
Monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise. Collaborates to resolve any questions or issues.
Functions as the point of contact for faculty, staff, and students seeking reimbursements for business travel expenses, domestic and international. Prepares travel reports and enters requests for reimbursement according to University policies.
Responsible for complete processing of financial transactions including check requests, petty cash reimbursements, travel advances, interdepartmental invoices, free balance invoices, journal entries, and wire transfers.
Maintains ongoing blanket orders and processing of purchase orders for service agreements, maintenance contracts and renewals.
Prepares budget adjustments to allocate funds, includes verification of use of proper internal budgetary codes and confirmation of fund budget.
Processes manual documents, such as foreign wire transfer and drafts.
Maintains paper and electronic files, varied accounting reports and purchasing documentation in compliance with Federal and University guidelines.
Provides backup for other divisional administrative staff.
Assists with special projects, as requested.
Distributes mail for the division.
Equivalent of High school diploma, with some college accounting course work, and 5 years experience in accounting and bookkeeping.
Working knowledge of general office equipment and computers with accounting and organizational skills, including experience in FIS system utilization.
The hiring range for this position is $15.99 - $19.99 per hour.
Whether suffering from a sports injury, hip pain, back pain or any musculoskeletal condition, Washington University Orthopedics provides a full complement of comprehensive orthopedic services to meet the needs of every patient. Combining the best in both inpatient treatment and outpatient care and rehabilitation, the practice is nationally recognized for outstanding orthopedic care, innovative research and advanced professional training. It is ranked among the best orthopedic practices and holds the distinction of being listed on the Honor Roll by U.S. News & World Report. The practice is considered an innovator in both conservative orthopedic care and minimally invasive microsurgical techniques. Affiliated with Barnes-Jewish Hospital and St. Louis Children’s Hospital, Washington University Orthopedics has the unique ability to offer inpatient treatment for the most challenging cases within a top-tier academic medical center as well as outpatient surgery and care across the St. Louis region in Chesterfield, Town & Country, South County and the Central West End. The practice offers expertise in ten orthopedic subspecialties – foot and ankle, hand and wrist, hip and knee, cancer, pediatric and adolescent orthopedics, physical medicine and rehabilitation (physiatry), shoulder and elbow, spine (including scoliosis), sports medicine and fracture care/trauma. The orthopedic specialists are dedicated to providing safe, compassionate and family-centered care for both simple and complex orthopedic conditions. Because of the skill and experience of the doctors and staff, it is the official medical provider for the St. Louis Blues hockey team, Washington University varsity athletics and several local school athletic teams. Washington University Orthopedics brings world-class care to patients from all ages and walks of life in St. Louis and the surrounding communities.
Internal Applicant Instruction:
This position is grade G06.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.