The Musculoskeletal Imaging Division in the Department of Radiology is seeking a qualified Administrative Associate 3 to provide administrative and operation support with limited supervision.
The Musculoskeletal Imaging Division is one of the busiest and highest profile sections in the Department, serving Stanford Hospital and Clinics (SUH) as well as part time coverage at the Palo Alto VA Medical Center (PAVAMC). Exam volumes in 2012 surpassed 60,000, including nearly 10,000 MRI studies and over 1,000 injection and interventional procedures. February 2013 marked the fourth anniversary of comprehensive MSK services at the Stanford Medicine Outpatient Center in Redwood City. This center has six diagnostic x-ray rooms, two 3T MRI scanners, a multidetector CT scanner, two radiography and fluoroscopy rooms, and an ultrasound room, all immersed in a beautifully appointed facility staffed with highly talented and committed staff. MSK provides interpretation of skeletal radiographs (x-rays), MRI, CT, and diagnostic US. Using fluoroscopy or US guidance, we inject or aspirate joints, tendon sheaths, and benign soft tissue collections. Recent enhancements to the clinical service include improved methods for MRI in patients with metallic implants, MR neurography, and special injections of biological agents such as platelet rich plasma. We provide all MSK imaging and image-guided therapeutic procedures to Stanford athletics as well as to the San Francisco 49ers Football Club and the Golden State Warriors Basketball Club.
The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.
Oversee and/or perform duties for 2 co-chairs associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Grant and Protocol Submission support:
Prepare manuscripts and grants (includes typing, editing, proofreading, compiling and assisting with submission process)
Work with PI to compile all investigator documents
Gather info for the other support funding for grants, complete and gather bio-sketches, PI reports and research group data for assembly and preparation
Maintain filing system for grants, human subjects protocols, publications, accounts, correspondence, revising text as appropriate and ensuring all necessary information is incorporated
Assist in preparation and submission of protocol renewal documentation
Compile summary statistics (Enrollment/Inclusion report forms for NIH grants)
Maintain and reconcile expenditures, review and correct monthly statement charges accordingly for each grant account
Participate in ongoing training provided by the University to develop and strengthen grants management knowledge
Maintain biographical sketches, curriculum vitae, and Other support documents
* - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Location: School of Medicine, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.