Classified Title: Administrative Coordinator Working Title: Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.25-$23.72 (commensurate with experience) Employee group: Full-Time Schedule: Working 40 hours per week; Monday-Friday 8:30-5:30pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003015-SOM Ortho Sports Medicine Division Personnel area: Johns Hopkins University
This position provides coordination and administrative support relevant to surgical operations. Works with care team coordinate adequate preparation for surgery by preparing the facility, ensuring that necessary equipment is properly scheduled and in the correct room and continually maintaining surgical inventory. This may include working as a part of the care team to coordinate scheduling, patient records and data, post-surgical data and the management of inventory and surgical equipment. It may also include other administrative duties as needed.
Specific Duties & Responsibilities:
Coordinates, organizes, and monitors all instruments, equipment, and supplies associated with orthopedic and sports medicine surgical cases. Facilitates process improvement when necessary and appropriately corrects any issues that may occur.
Reviews patient data and interprets the appropriate information needed to identify each patient's requirements relative to his/her age-specific needs.
Works efficiently and effectively to ensure rapid turnover and efficient case completion.
Serves as liaison between the surgeons, nurses, OR staff, sales representatives, and central sterile/central supply to assure continuity of care for the patient in all aspects of service.
Works collaboratively with care team to assure appropriate supplies and equipment are available to meet patient care goals.
Coordinates the equipment and instrumentation needed for each OR case and ensures equipment/instruments are properly maintained, transported and stored.
Helps to ensure a safe environment for the patients by adhering to policies regarding instrument, sponge and needle/sharps counts, electrocautery grounding, and electrical equipment operation and maintenance.
Verifies with the RN any medication placed on the sterile field, labels medication, and verbalizes the medication to the surgeon.
Identifies surgical specimens and assures specimen is given to circulator with correct identification.
Coordinates blood product retrieval and transport.
Coordinates orientation of new operating room personnel.
Serve as primary contact for sales representatives and responds to inquiries in a timely manner to assure they will have specialty instrumentation, implants, and other supplies available.
Assists in restocking supplies, uses supplies appropriately and provides input into cost reduction of supplies. Maintains the supply inventory to assure the par levels are correct.
Updates physician preference cards, as necessary
Serves as the point of contact for Orthopaedic-OR related questions.
Other duties and special projects as assigned.
Minimum Qualifications (Mandatory):
High school diploma or equivalent required. Three (3) years of related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Special knowledge, skills, and abilities: Must be able to read and understand materials management reports, forms and requisitions. Strong interpersonal, organizational and computer skills required. Demonstrates the ability to communicate clear and effectively, verbally and in writing. Knowledge of surgical instrument care and handling highly desirable. Must be able to follow prescribed procedures and protocols. Maintains patient confidentiality and follow established HIPPA guidelines. This position requires manual dexterity, critical thinking skills. Must be highly organized and detail oriented in order to manage large amounts of information in a clear and through manner.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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