NYU Langone Orthopedic Hospital at NYU Langone Health is one of the nation's leading orthopedic and rheumatologic, specialty hospitals dedicated to the prevention and treatment of musculoskeletal diseases. The hospital provides some of the most advanced orthopedic programs in the region for musculoskeletal disorders and the largest pediatric orthopedic program in New York City. The hospital is consistently ranked among the leading orthopedic centers nationwide by U.S. News and World Report. Our expert physicians combine extensive experience and research with the latest technology for bone and joint problems that affect patient's ability to function. We specialize in the following areas: Orthopedic Surgery Rheumatology Neurology Radiology.
We have an exciting opportunity to join our team as a Grants Manager in the Rheumatology Department. To qualify a Bachelor's Degree and minimum three to five (3-5) years of specific experience in research grants management. Working knowledge of NIH and other federal, state, and foundation regulations and requirements. Demonstrated proficiency in Microsoft Office programs and Internet applications. Ability to maintain extensive electronic documents, organized and flexible in an environment which requires continuous monitoring of priorities. Exceptional attention to detail, and able to manage confidential information. Strong written and oral communication skills. Highly goal oriented, self motivated and ability to work independently as well as an in coordination with a team.
In this role, the successful candidate is responsible for pre and post award management of the grant portfolio within the Division of Rheumatology. Works with the faculty to process and review grant applications, maintaining database of applications and managing information systems providing up-to-date sponsor policies and regulations. Peform complex grant administration and fiscal management tasks relating to a wide range of grant activities to include interacting regularly with principal investigators/scientist and administrators from academic departments. Lead the grant preparation and submission process, oversee and support all aspects of the grants program, and as well as conduct ongoing monitoring and evaluations. Qualified candidates must be able to effectively communicate with all levels of the organization.
Pre-Award: Prepares grant applications and supporting documentation to ensure compliance with funding requirements. Processing and review of grant proposals to include: reviews NIH continuation applications, and assists in review of all other applications; for NIH non-competing continuations, notify investigators of upcoming deadlines; tracks continuation proposals; enters data for all proposals reviewed and maintains electronic database pertaining to applications; ensures budgets in accord with sponsor policies; keeps up-to-date on federal policies, notifies supervisor of changes, and recommends action when necessary and prepares monthly report of continuations activity;
Pre-Award: Assist investigators in preparation of proposals including reviewing sponsor policies and procedures, development of budgets and compliance with all regulatory and institutional requirements;
Pre-Award: Responsible for reviewing and completing all grant application packages including detailed budgets in institutional and sponsor systems as required;
Pre-Award: Review grant applications prior to submission to ensure that all sponsor guidelines are met;
Pre-Award: Prepares sponsor and institutional forms prior to submission deadlines, including assurance numbers, internal and external budgets, F&A calculations, compliance documentation, sub-recipient agreements for subcontracts, scope of work documents, and budget justifications;
Pre-Award: Develop subcontract budgets, request subcontracts be issued and work with subcontractor to execute contract;
Pre-Award: IACUC and IRB compliance approval information: reviews and updates approval database; updates application database; sends certifications of approvals to sponsors in a timely manner; notifies faculty with pending approvals to submit protocols to appropriate institutional committee; and maintains records for grants ensuring compliance with applicable regulations and policies, including with financial reporting and budgeting;
Pre-Award: Work collaboratively to ensure the award setup accurately reflects the terms and conditions of the award as well as anticipated spending.
Post-Award: Reviews and processes sponsor awards for financial and research compliance. Reviews requested actions for compliance with NYU, sponsor and governmental policies and assists the Principal Investigator, research team, and administrative department in attaining appropriate sponsor administrative approvals. Ensures appropriate account set-up, executes necessary changes during the period of performance, and coordinates project closeouts. Engages with departments as needed to insure Human Subjects (IRB), Animal Subjects (IACUC), and rDNA (IBC) compliance. Maintains award and compliance data for Sponsored Programs Administration records and maintains its accuracy in the internal grants database;
Post-Award: Oversee post award grant management, including the setting up of research accounts, monitoring spending on grants, assisting with reporting, and handling other issues that arise;
Post-Award: In collaboration with departmental finance team and sponsored programs, manage post award processes including activity related to closing out current grant budget year and initiating new budget year;
Post-Award: Responsible for the coordination and completion of annual progress reports on all awarded grants, including working with the Principal Investigators to develop revised budgets and pertinent continuation documents;
Post-Award: Ensure that all sponsor milestones are met including financial reports, progress reports and other required deliverables; coordinate preparation and submission of materials as required by the sponsor;
Post-Award: With appropriate notice, alert investigators to upcoming grant expiration dates and for grants with remaining fund balances, prepare required documentation for requesting a no cost extension including determination of accurate estimated carryover balances and development of budgets for remaining funds;
Post-Award: Collaborates with investigators and the sponsored programs staff to assist with responses to sponsor requests for information as well as NIH requests for action in the ERA commons (e.g. Just-In-Time, Conflict of Interest, Statements of Appointments, Final Invention Statement);
Post-Award: Tracks status of proposals and provides additional information as required by funding source: facilitates the development and submission of reports in accordance with grantor guidelines; develops and maintains contacts with local, State and federal funding agencies;
Writes, reviews, edits (content, logic, style, and grammar/spelling), and proofreads R01 and R01-like grant proposals, scientific manuscripts for peer review, or other scientific documents for faculty, research fellows, and students;
Research, develop, execute and manage high profile written publications/communications that: a. articulate the goals and vision in a way that is understandable and meaningful to various constituencies; b. demonstrate understanding of a wide variety of audiences; c. identify key information, messages and topics; d. clearly and credibly communicate a diverse array of topics; e. enhance the relevance and impact of intended messaging;
Develop, compile and edit supplemental materials that support written communication (i.e., backgrounders, biographies, executive talking points, and other related materials);
Collaborate with departmental leadership on initiatives to improve grant process and monitoring; Assist in the development of internal policies pertaining to grants and contracts;
Monitor and report on departmental application statuses including grants which are in the following statuses - planned, pending, under review, awarded and rejected;
Review investigator portfolios and participate in the development/coordination of long-range plans and funding strategies for activities of assigned PIs;
Maintains a current awareness of changes or new Federal regulations; maintains familiarity with trends, issues, and advances in grants administration through periodic review of relevant journals or other literature; consults websites of professional organizations (e.g. NCURA, SRA); readily accepts new responsibilities and assignments; and recognizes when help is needed by others and offers guidance and assistance;
Prepares monthly reports of application activity and customized reports as requested;
Responds in a timely manner to faculty requests for information;
Assists in maintaining sponsor and project files with up-to-date information regarding proposals, awards, and policies;
Assist and lead special projects, as needed;
Liaise with internal administrative offices and external funding agencies regarding budget, financial, or administrative issues related to grants;
Assist with time and effort reporting and maintenance of records related to faculty research effort commitments.
NYU Langone Orthopedic Hospital at NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.