Position handles all aspects of purchasing for the Division.
PRIMARY DUTIES AND RESPONSIBILITIES:
Enters on line documents in FIS, such as purchase orders, check requests, travel advances/reports and various orders, bills and invoices.
Acts as a liaison between vendors, Division and accounts payable.
Maintains open encumbrances, verifies packing slips and invoicing, and copying/filing.
Provides backup for Division’s deliveries.
Coordinates the phones and Ethernet requests.
Processes the deposits.
Coordinate and enter online interdepartmental invoices for Division’s core billing.
Provides backup coverage for conferences and seminars organized by the Division, and assists Division faculty with scheduling, meeting room preparation and audiovisuals.
Maintains Division’s compliance spreadsheet.� Follow-up with individuals to obtain documents (licenses, certifications, research protocol approvals).
Provides backup administrative support for Division Chief, including maintaining an updated calendar, scheduling meetings, helping with travel arrangements and meeting preparation.
Department Name/Job Location:
This position is in the Department of Internal Medicine – Division of Bone and Mineral Diseases and located in the BJCIOH Building on the Medical School Campus.
This position is full-time and works approximately 40 hours per week. Position hours are generally 8 am - 5 pm.
The hiring range for this position is $15.99 - $19.99 per hour.
The Division of Bone and Mineral Diseases at the Washington University School of Medicine is part of a dynamic multidisciplinary community of researchers dedicated to the study of local and systemic diseases affecting bone metabolism.� The Division recently moved to new space in the BJCIOH as part of a Center for Musculoskeletal Research.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Applicant Special Instructions:
Must be physically able to lift 25 pounds or more.
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Internal Applicant Instruction:
This position is grade G06.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Equivalent of High school diploma, with some college accounting course work, and 5 years of experience in accounting and bookkeeping.
An understanding of the University Financial Information System and accounting skills.
Will perform diverse duties requiring accuracy and attention to detail.
Must be able to organize work, determine priorities, handle deviations from standards and be able to interact with numerous entities within and outside the School of Medicine in an appropriate manner.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.