The Stanford University Department of Orthopaedic Surgery is committed to advancing knowledge related to the care of conditions of the musculoskeletal system through basic science and clinical research. In pursuit of that mission, the department has an immediate opening for a Research Finance Administrator 2. The ideal candidate will take pride in preparing budgets, approving transactions, reconciling, analyzing, and reporting on accounts of medium to complex nature for a total portfolio of approximately $10M. The Research Finance Administrator will report directly to the Finance Manager, providing financial oversight of complex federal and non-federal research grants, contracts, gifts and designated funds. Additionally, the Research Finance Administrator will be motivated to support a cohesive and mission driven team of faculty and staff that are advancing the field of Orthopaedic Surgery. To learn more about the Department please visit us at: https://ortho.stanford.edu/
The successful candidate will demonstrate:
Excellent communication and relationship building skills;
Strong attention to detail, and competence to manage multiple priorities and respond effectively with limited guidance;
Commitment to uphold Stanford University financial policies and practices; and
Drive to establish themselves as a leading contributor within the Department of Orthopaedic Surgery and SoM.
Develop and communicate reports supporting project status; create effective forecasting and decision aides.
Develop, prepare, and finalize project budgets, and provide budget justification.
Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
* - Other duties may also be assigned
Experience as a Financial Analyst or Grants Manager in a research environment is preferred
Working knowledge of OMB Circulars A-21, A-110 and A-133 is desirable
Working knowledge of Stanford financial systems is preferred
Certificate in Research Administration
Knowledge of GFS administration for postdoctoral administration
Strong oral and written communication skills, including effective documentation abilities, as well as strong client service orientation
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Basic knowledge of governmental regulations.
Ability to understand, interpret, and communicate policies and procedures.
Excellent oral, written, and communication skills.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Ability to complete Cardinal Curriculum I and II within first year in role.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Competency in project management.
Extreme attention to detail.
Ability to work well independently, but also to seek or offer assistance when needed.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor or similar credential desired.
Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine Schedule: Full-time Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.