A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Research Service in the Department of Orthopaedic Surgery invites qualified candidates to apply for the position of administrative assistant senior to provide high-level administrative support to 10+ basic science faculty as well as to the research manager. The incumbent is expected to be the first line of contact for the research office, to coordinate associated activities of a musculoskeletal health center grant, and to assist with post-award grants management. The successful applicant will embrace the department’s philosophy of every action leaves a lasting and positive impression, and to be a positive team player and contributor.
Responsibilities of the position include the following:
Maintenance of an on-line calendar for the Associate Chair for Research
Assistance with correspondence on behalf of the research faculty
Travel arrangements of incoming visiting faculty, postdoctoral fellows, and staff attending the lab including preparing itineraries, housing and ground travel arrangements
Coordination of all research seminars including ordering food, securing rooms, and making flyers/sending email notices
Preparation and reconciliation of faculty Pcards, Concur management, and ordering for office and research supplies and equipment adhering to Medical School Procurement Guidelines.
Assist with management of website research information
Various other duties as assigned by manager
Specific responsibilities associated with the activities of a musculoskeletal health center grant include:
Arranging regular meetings and events, including quarterly and annual meetings (including catering and room reservations), developing itineraries, and making travel arrangements for internal and external faculty and guests
Assistance with preparation of monthly, quarterly, and annual reports including tracking awards, publications, etc. for inclusion
Assistance with the deployment of surveys, preparation of trend analysis reports and center website management.
Oversight of the pilot grant program, including handling all inquiries about the program, receiving all applications to forward onto the center leadership, and reviewing grant applications for compliance to the guidelines
Responsibilities for assisting with post-award management include:
Processing invoices, matching invoices with orders and various other duties as assigned by the research manager.
Bachelors degree and at least 4 years experience in managing multiple administrative assistant duties. Excellent written and verbal communication skills. Proficient in Word, Excel, and PowerPoint. Excellent attention to detail. Demonstrated organizational skills.
Previous UM experience with finances, grants, Concur system, and other UM systems. Knowledge of web-site development and maintenance.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For..." survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.